Descrição

Educational Background:

• Bachelors degree in Business Administration, Management, or a related field.
• 3 to 5 years of relevant experience in Administrative roles, including some Supervisory or Managerial experience, preferably with increasing levels of responsibility.
• Proficiency in English is essential.
• Experience in operational management, handling payroll, employee relations, and ensuring compliance with legal requirements.

Responsibilities:

• Oversee the operational processes of the Administration (A) General Services (GS) function and ensure the implementation of all governance structures, as detailed in the Group Shared Folder.
• Compile/ Assist with the monthly payroll with all supporting documentation and submit for approval and processing.
• Provide expert operational Administration & relevant advice to departments.
• Champion culture change and establish a consultative environment.
• Engage with employees and assist with issues that affect security, health and safety and their well being.
• Comply and maintain all pass control, issuing of uniforms, and be part of the induction program for new employees.
• Ensure that tasks are carried out being cost conscious.
• Contribute to cost saving targets by reducing waste.
• Ensure Company Assets are secure, controlled, and kept in a good for use condition.
  
• Manage the process of Admin & GS on a Daily Basis (Canteen, Transport, Security, visa, NSS, AGT, DSTV, Gardens, Residence, vehicles) via the Task Maps.
  
• Manage and control all Admin & GS Assets incl. residential areas, gardens, Household equipment and vehicles.
  
• Statutory & Legal compliance wrt visa, travel, insurance and Dept of Employment requirements.
  
• Compile/Assist the payroll with all deductions ensuring accuracy and security of data.
  
• Assist with the Plan for the implementation of the performance management process.
  
• Submit relevant monthly reports and assist with the, grading system and quarterly performance evaluations, analysis and summation charts.
  
• Ensure Business Licence's are up-to-date.
  
• Allocate resources to ensure effectiveness of Admin % GS (drivers, water, food, accomodation etc).
  
• Communicate at all levels wrt current tasks to ensure all Department heads are kept informed of relevant tasks, AGT, NSS, DSTV, staff welfate, H&S etc.

Skills:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills for engaging with employees and department heads.
• Analytical skills for performance evaluations, report generation, and resource allocation.
• Knowledge of statutory and legal compliance related to visas, travel, insurance, and employment.
• Ability to manage budgets and contribute to cost-saving initiatives.